Do you have to know accounting to use Quickbooks?

We’re happy to help you find the right accounting software for your business! Based on the information you provided, I’d recommended QuickBooks Desktop Pro. There is no accounting QuickBooks App software I know of that support K-1s, but QuickBooks Desktop Pro will support 941s and W2s as well as the other features you need (whereas QuickBooks Online only support W-2s).

And despite the complaints about QBO, QuickBooks Online still receives high ratings across common customer reviews sites and has many happy users. You will need to switch to a newer version of QuickBooks like QuickBooks Online. Because of the discontinuation, you’ll be unable to access support to troubleshoot issues on the QuickBooks Desktop 2016 software. Your data will still transfer over to the new software once you convert it to work with your new version of QuickBooks.

With either software, the TSheets integration will offer real-time syncing between each program. Both QuickBooks Online and QuickBooks Desktop QuickBooks App are capable programs with strong accounting features. In addition to having more integrations, QuickBooks Online also hasbetter integrations.

For these reasons, Xero is also on our list of best business accounting software. Unfortunately, you cannot use both QuickBooks Online and QuickBooks Desktop. The QuickBooks Online product is a cloud-based software and the desktop software must be installed on a computer. There is assets = liabilities + equity no way to use them both to manage your business bookkeeping because they are on two different platforms. QuickBooks Online Simple Start is the most affordable double-entry accounting software, but it does not offer the additional features that Essentials, Plus, and Advanced offer.

If you want to investigate the features closely, Sage 50cloud offers a free trial for this purpose. The bottom line with this sunsetting is that Intuit will no longer support QuickBooks Desktop 2016 software. You’ll need to upgrade to a new version of software if you want to manage your bookkeeping. Once you’ve switched to the newer software, you’ll have access to more features with better, current security measures. In 2018, Intuit announced the official sunsetting of their QuickBooks Desktop 2016 software.

If you are a manufacturing business, QuickBooks Desktop Premier Manufacturing is going to be your best bet. Our QuickBooks Desktop Product comparison is a great resource to learn more about the cost and features of the desktop product line.

The software offers extensive add-ons, including credit card processing, HR/payroll, POS, ecommerce, data management, supplier/partner management, and even sales and marketing, among others. With its mobile capability, you can make payments on-the-go and bill customers as well as provide your accountants with real-time access to accounting books.

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Simple Start is generally right for businesses currently tracking income and expenses using one or more manual options, like the “shoebox” method or bookkeeping Excel spreadsheets. So it sounds like you’re currently frustrated with QuickBooks desktop and the inability to see your information right away.

QuickBooks App

How much is QuickBooks app?

A monthly subscription for QuickBooks Online Essentials (the most popular choice, according to Intuit) lists for $26.95 per month. The application compares closely to the $300 version of QuickBooks Premier.

That’s the question when it comes to QuickBooks Online and QuickBooks Desktop. QuickBooks Online, or QBO, is Intuit’s cloud-based accounting product. Similar to QBO Plus, QBO Advanced has more than what most small businesses require. However, all four QuickBooks online versions are missing functionality that a manufacturing business might need, such as the ability to create a bill of materials.

If you decide to go this route, we’ve got a free QuickBooks Course that will show you how to use QuickBooks Online. It includes 30 plus video tutorials and written instructions that you can access for free. Xero is the best QBO alternative because it has all the same features and does not charge based on the number of users.

FreeAgent is an affordable solution created for small businesses. It also comes with an intuitive dashboard where you can get a real-time view of your cash flow, automatic bank feeds, and more. Aside from the abovementioned features, the platform is also completely mobile-ready, making it a great option for professionals who are always on the go.

Transferring files over to QuickBooks Online is a fairly simple process and you shouldn’t lose any of your existing data. It’s hard to say which software I would recommend without knowing more about your business and its specific needs. Generally, for companies just starting out QuickBooks Online is a bit easier to learn and use. It’s really going to come to which features you need and how much accounting experience you have. With QuickBooks Online, you can have unlimited time-only users who can access QBO from any device and can input their hours into the software.

  • QuickBooks Online, or QBO, is Intuit’s cloud-based accounting product.
  • That’s the question when it comes to QuickBooks Online and QuickBooks Desktop.
  • Similar to QBO Plus, QBO Advanced has more than what most small businesses require.

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With QuickBooks Desktop, users receive some of the most developed accounting tools on the market. The software offers comprehensive features, unique touches like lead management and sales orders, industry-specific versions of the software, and has the potential to be more secure. At $70 per month, QBO Plus is nearly triple the cost of Simple Start ($25 per month) and almost double the cost of Essentials ($40 per month).

QuickBooks App

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If your business needs sales orders, QuickBooks Desktop is your only option. Although Intuit has talked about adding sales orders to QuickBooks Online, this feature is only available with the desktop products at this time. QuickBooks Desktop is the prehistoric dinosaur of accounting software, launched way back in 1992. But this dinosaur is far from extinct (despite Intuit’s efforts to force users to switch to QuickBooks Online).


QuickBooks Online would definitely solve this problem for you. You’d still be able to run payroll and manage your financials in QuickBooks Online, plus you’d get the mobile, real-time access you’re looking for.

For the extra money, you get more users (five plus two accountants), the ability to track all inventory costs and quantities, and three times the reports that come with Simple Start (more than 65). If you don’t need cloud access to your data, you might consider QuickBooks Desktop vs Online, as it has great features for less money than QBO Plus. However, most users still view Quickbooks Desktop favorably, and the product receives high marks on most customer review sites.

This means you can give access to as many people as you need without having to worry about your bill going up. Xero’s Early plan is less expensive than all other options in our list at $9 per month, and it also has a top-tier, self-service plan at $60 per month versus $50 per month for FreshBooks.

In this post, we’re exploring the differences between QuickBooks Online and QuickBooks Desktop. We’ll be comparing each product’s features, pricing, user experience, customer support, reputation, and more so that you can confidently choose which software is better for your business.

Is the QuickBooks app free?

QuickBooks Mobile App is Getting a Redesign! The QuickBooks Online Mobile App is free to download for all paid QuickBooks Online subscriptions. To use the QBO mobile app, install either the iOS version or Android version to your smart-phone or tablet, and sign-in with your QuickBooks user credentials.

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With QuickBooks Pro, there is still time tracking, but you lose the mobility and the user access (as there are only three users available). While both programs offer time tracking, neither program has bookkeeping built-in DCAA compliance. Both programs integrate with TSheets, and TSheets is how you’d be able to ensure DCAA compliance (here’s some more information about TSheets, QuickBooks, and compliance).

As of June 1, 2019 Intuit also discontinued critical security updates to their software. If you haven’t yet, now is the to switch to the newer cloud-based version of QuickBooks Online. You can connect as many bank/credit card accounts as you need to and live telephone and chat support are included with your online subscription.